International Student Program Coordinator

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International Student Program Coordinator

Salary

$51,575.00 - $71,395.00 Annually

Location

Gresham Campus, OR

Job Type

Full-time

Job Number

2022-2000076

Division

Student Development

Department

Enrollment Services

Opening Date

10/25/2022

Closing Date

11/14/2022 11:59 PM Pacific

Job Summary and Responsibilities/Duties

Job Summary:
Under limited supervision, coordinates, implements, and monitors the International Student Program Plan and its daily operations. Provides program leadership, and oversees compliance with SEVP regulations. Serves as a primary resource for international student related issues on campus to students, staff, and community members. Solves a variety of immigration issues requiring knowledge of immigration rules and regulations.
 
Essential Duties

  1. Serves as a Designated School Official (DSO) for Student and Exchange Visitor Information System (SEVIS) to ensure compliance with Department of Homeland Security (DHS) and related federal policies; processes immigration requests and prepares documents for students in SEVIS
  2. Maintains international student data for accuracy and confidentiality of international student records to comply with FERPA, SEVIS, and other governmental and institutional policies.
  3. Assesses candidate application criteria including implementation of US Citizenship and Immigration Services (USCIS) rules and adherence to any other state and federal regulations as necessary. 
  4. Provides international student support services and referrals such as immigration, housing, banking, employment, medical, personal, DMV, Social Security, verification letters, etc.
  5. Advises prospective international students, agents, parents and U.S./ overseas contacts regarding international admissions/immigration policies and procedures.
  6. Plans and implements cultural adjustment through orientation sessions that include strategies to help international students enroll, and become socially engaged in college life. Participates on the New Student Orientation Committee.
  7. Assists international students in identifying and clarifying their academic and career goals, development of long-range education plans, selection of appropriate courses, and interpretation of institutional requirements and assessment of progress toward established career and life goals. 
  8. Monitors international student academic progress and provides appropriate interventions. Processes Standards of Academic Progress as needed. 
  9. Fosters relationships for recruiting with English language schools, overseas institutions, study abroad organizations, and area high schools. Cultivates and maintains good working relationships with educational agents, international student alumni, and cultural organizations.
  10. Represents the College’s at college fairs and international recruitment events both in the U.S. and abroad.
  11. Assists in the development and implementation of an international marketing plan, and assists with the distribution.
  12. Coordinates the hiring, scheduling, training, and evaluation of student and/or part time workers for the International Student Office. 
  13. Coordinates programming of on and off campus events after regular business hours. Accompanies students on overnight trips as needed. 
  14. Works to achieve and support diversity objectives as established by the College in connection with international student success and retention. Acts as an advocate for international students to the college and community. 
Additional Duties:
  1. Monitors program budgets, reconciles expenditures, and assists with fiscal administration for the program, including but not limited to budgets, funding, travel, and purchasing. Initiates and processes purchase and billing related paperwork for the program.
  2. Acts as a college representative when visiting high schools, post-secondary institutions, English language institutions, business and industry, and professional organizations. 
  3. Assists with compliance audits from the appropriate approving agency, i.e., USCIS. 
  4. Performs all other related duties as assigned. 

Minimum and Desired Qualifications

Minimum Qualifications: 

  • Bachelor’s degree in education or related field
  • Three (3) years of post-secondary experience working with international students”
  • Current driver’s license, insurance and access to reliable automobile during work hours for transportation to off-campus sites 
At the College's discretion, experience may be substituted, year for year, for education.
 
Preferred Qualifications: 
  • Experience as a DSO/PDSO
  • Masters Degree in education or related field
  • Bilingual skills in English and another language that meets college needs
 

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Knowledge, Skills and Abilities

  • Ability to work well with individuals with diverse backgrounds 
  • Ability to prioritize and manage multiple tasks 
  • Knowledge of transfer requirements to four year institutions and articulation agreements 
  • Experience in international student programming, including the design, implementation and facilitation of student workshops
  • Knowledge of current computer software packages including word processing, database, presentation and email applications, and beginning-level knowledge of spreadsheet applications, preferably within the Microsoft Office Suite Excellent oral and written communication skills, including active listening skills 

Working Conditions and Important Information

Working Conditions: 
Work is typically performed in a normal office environment working with a variety of people. Work environment is often noisy and crowded with students and staff. Occasional strain to the eyes while working with a computer terminal. Some travel is required and evening/ weekend hours occasionally expected.

Salary:
Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement.  Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement.  Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Important Information:
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance, please call 855-524-5627.

Please note:  We do not request or read letters of recommendation.  Also, it is not necessary to upload a large number of documents with your materials.  We are looking for the required documents and perhaps one or two additional documents of your choosing (optional).  Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note:  this is initially a self-screening system.  We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them.  Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position.  Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval.  

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application.  You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR   97030.  If you do not have your documentation, you may request it through your Veterans' Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Mt. Hood Community College
Classified Employee Benefit Summary
 
The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only – any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.
 
Health Benefit Options

MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). The effective date of employer-provided benefits is the first day of the first full month of employment at MHCC, unless otherwise indicated. Available medical, dental and vision plans and rates are available on the MHCC intranet, under Human Resources/Benefits.
 
MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.
 
Important Retirement Information:

Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee’s anticipated retirement date for that plan year.

Other College Paid Insurances
• Life Insurance
Coverage = $50,000
• Accidental Death & Dismemberment (AD&D)
Coverage = $50,000
• Long Term Disability (LTD)
Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other incomreceived by retirement benefits.

Public Employees Retirement Plan (PERS)
On behalf of the employee, MHCC contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.
Public Employees Retirement System – Tier One/Tier Two
Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP
Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan
The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP)
MHCC’s Employee Assistance Program (EAP) is through Reliant Behavioral Health (RBH) which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have five (5) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges.

Use of MHCC Swimming Pool
Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.

Vacation
Scheduling and Use of Vacation Leave
Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee’s supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employee's supervisor.

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee’s accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time.

Vacation Accruals
Vacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.
Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee’s total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment
In case of an employee’s termination or resignation, accrued vacation pay will be included in the employee’s last check except if the employee has not completed their probationary period.
 
Sick Leave
At the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Holidays
The term “holiday” means each of the following days:
Any other day observed by the College as a legal holiday. If a holiday falls on Saturday, Friday will be a paid holiday. If a holiday falls on Sunday, Monday will be a paid holiday.

Additional Information

Detailed information regarding all Classified Employee benefits are available in the Classified Bargaining Agreement.

 
 

01
Do you have a Bachelor's degree in education or related field?
  • Yes
  • No
  • I believe I have additional experience to meet this requirement
02
Do you have 3 years of post-secondary experience working with international students?
  • Yes
  • No
  • I believe I have additional education to meet this requirement
03
Expand on the job duties and responsibilities related to this position and/or international students.
04
Please share what diversity, equity and inclusion means to you and how you have applied it to your current role. Provide examples of how DEI applies to the International Student Program.

Required Question

Agency
Mt. Hood Community College
Address
26000 SE Stark St.

Gresham, Oregon, 97030
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https://www.schooljobs.com/careers/mhcc
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