Registrar

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Registrar

Salary

Depends on Qualifications

Location

Sedalia, MO

Job Type

Full-time

Remote Employment

Flexible/Hybrid

Job Number

01071

Department

Academic Records and Registrar

Opening Date

10/10/2022

SFCC provides a high-quality, geographically, financially and emotionally accessible education to more than 5,000 students who range from traditional college-age students to adult learners.  

 

The college offers associate of arts, associate of fine arts, associate of science and associate of applied science degrees, professional and skills certificates, and noncredit courses and programs, and workforce development training in a 14-county area in central Missouri with locations in Sedalia, Boonville, Clinton, Eldon, Lake of the Ozarks, Warsaw, at Whiteman Air Force Base, and online.  

Position Purpose: This is a calendar year (twelve-month) professional appointment. The position reports to the Dean of Student Services and has managerial responsibility for the office of the Registrar with three direct reports, the Assistant Registrar, Academic Records and Services Coordinator, and the Academic Records and Testing Specialist all located at the Sedalia campus.  

The Registrar works closely and collaboratively with other administrators and departments to ensure compliance to existing policies and procedures and is an administrative leader who implements and maintains new applications of technology and upgrading/enhancement of existing systems while providing quality assurance and integrity of data. 

The Registrar provides oversight and distribution of the permanent academic record for all students and alumni. This responsibility is inclusive of establishing the master schedule, pre-registration, oversight of incoming student registration, add/drop of course(s), registration overrides, course withdrawal, withdrawal from college, grade submission, awarding all prior learning credit and managing the academic petition process. 

The Registrar is also the final auditor of the academic record when a student completes their program of courses. As the final auditor of student records, the college Registrar is the institutions academic integrity barometer ensuring all students regardless of program meet the breadth and depth of the institution's learning outcomes. Distribution of diploma, notation of degree completion on the academic record and conferral affirmation are essential to the role.

 

Reports to: Dean of Student Services 

Essential Job Functions:

  • Recommends and participates in the development and implementation of college academic policies, regulations and procedures regarding student registration, records, class schedules, and graduation requirements.
  • Develops training materials and conducts training in the areas of FERPA, General Education, Certificate and Degree Programs, Registration, Schedule Entry, and Degree Works.
  • Supervises all employees of the office, inclusive of professional development activities, determining annual goals to align with institutional initiatives and ensuring staff meet annual performance evaluation expectations.
  • Develops and publishes major college information documents including, but not limited to the academic calendar, course catalog and class schedules.
  • Maintains the student degree audit software (Degree Works).
  • Evaluates transfer credit.
  • Oversees NJCAA certification of student-athletes entering the college’s sports programs and ensures the on-going management of NJCAA eligibility for existing student-athlete participants in these programs.
  • Develops and manages annual budgets for the department.
  • Represents the institution to various internal departments as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.
  • Serves as Chair of the Curriculum Committee and Missouri Reverse Transfer Coordinator.
  • Upgrades professional knowledge, evaluates new technologies, and recommends implementation as appropriate.
  • Performs miscellaneous job-related duties as assigned.
  • The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed.
  • Other duties as deemed necessary for the function of the college.

 

The preceding duties are examples of the essential types of work performed by positions within this job classification but are not all inclusive.  Management reserves the right to add, modify, change or rescind work assignments as needed.

Required Qualifications:

 

Education/Experience:

  • Bachelor’s Degree in business administration, management, accounting, information systems or related field required, Master’s Degree in business administration, management or related field preferred
  • 3+ years knowledge of admissions and records functions, including registration, admission, record retention, degree and graduation programs, academic processes and grading schemes
  • Demonstrated knowledge of state and federal laws and regulations pertinent to student records

 

Skills:

  • Proficient with databases
  • Ability to maintain confidentiality of student records
  • Demonstrated ability to work collaboratively and efficiently in a fast-paced team environment
  • Excellent communication skills
  • Strong organization skills with attention to detail and accuracy
  • Strong computer skills to include Microsoft Office, Adobe Acrobat, Banner, Document Manager and Degree Works
  • Ability to use independent judgment and to balance institutional policies with the individual needs of students.
  • Knowledge of customer service standards and procedures.
  • Knowledge of the rules, regulations, laws and guidelines effecting student records, academic affairs and curriculum.
  • Knowledge of FERPA and the ability to oversee compliance with FERPA guidelines and serve as a resource on FERPA issues.
  • Knowledge of records retention and/or destruction policies and procedures.
  • Ability to work with multiple departments to develop and maintain the detailed academic calendar, course catalog and department web page.
  • Ability to inspire and motivate others to perform at high levels.
  • A willingness to take on additional responsibility and work collaboratively, both within the unit and campus wide
  • Other duties as assigned

 

Preferred Qualifications:

  • Successful leadership of the office of the registrar, including the mentoring and development of staff; established expertise in facilitating organizational development and change; and evidence of creativity and innovation within
     a strategic planning environment
  • Five years of supervisory experience in registration, student services or academic advising in higher education
  • Knowledge of NJCAA rules and certification of student athlete eligibility
  • Experience in budget preparation and strategic planning

 

Physical Requirements:

  • Ability to interact verbally in person, over the telephone, and via written and electronic media
  • Ability to move about campus and other locations
  • Ability to sit or stand for prolonged periods of time
  • Occasional travel may be required

Why Work at State Fair Community College:

 

SFCC provides relevant and responsive learning experiences that empower our students and communities to prosper.  As part of our strategic plan we want to ensure, and optimize, institutional health by establishing and promoting a culture of employee well-being, making SFCC the premier choice for employment in our area.

 

As part of our commitment to be the employer of choice, SFCC offers a comprehensive compensation and benefits package that, in addition to a base salary, includes:

 

  1. $10,000 a year in paid health and dental coverage for our employees
  2. 12 days per year vacation, which employees start accruing day one
  3. 15 days per year in sick time, again start accruing day one of employment
  4. Generous time off with the closing of campus for holidays and breaks totaling 29 days per year in addition to vacation and sick time
  5. Tuition Waivers (scholarships for SFCC and CMU) that cover 100% of the tuition for our employees and covered dependents up to a Bachelor’s Degree and 100% covered tuition for our employees on a Master’s Degree through CMU 
  6. Educational Advancement – Faculty can apply to move up a level on the salary schedule or staff can apply for an additional $1,000 to their salary upon completion of an additional degree.
  7. A lucrative retirement plan through the Missouri Teachers Retirement Program (PSRS/PEERS, 14.9 or 6.87% contribution respectively)
  8. Flexible work and scheduling options

 

Please apply electronically with resume, cover letter, transcripts and contact information for three references including name, telephone and email address.

 

AA Statement: SFCC is an equal opportunity employer. It is the policy of State Fair Community College not to discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, ancestry, national origin, or veteran status in its educational programs, activities or employment as required by law in regard to admissions, awarding financial aid, access to courses and programs, and all student services as well as the recruitment, admission and retention of students.

 

As part of our enduring commitment to inclusive excellence on our campus, State Fair Community College, is a member of the Greater Missouri Higher Education Recruitment Consortium (HERC). HERC supports job seekers through the higher education job search process and it supports institutions in their efforts to create inclusive recruitment, hiring, and retention practices for staff and faculty.

 



 

EMPLOYEE BENEFITS FOR FY23
 

 
(July 1, 2022 through June 30, 2023)


Coverage is effective the first day of the month after beginning employment.  For example, if you start on Feb. 1, your benefits will start March 1.  All insurance premiums are monthly payments.

Medical insurance is paid 100% for the employee.

Cost per month to cover spouse, children, or family:

                                  Base/Flex             Buy-Up/PPO           HSA

Employee                        $0.00                 $107.00               $ 0.00*
Employee & Spouse      742.00                  972.00              652.00*
Employee & Child(ren)  557.00                   760.00              492.00*
Family                         1,298.00                1,506.00           1,056.00*

                                                                                         
Base medical insurance is paid 100% for employee.

*SFCC will contribute $101.00 monthly into your HSA plan if you elect the H.S.A. plan
.
Single dental insurance Option 1 is paid 100% for the employee.  Additional charge of $3.53 per month for Option 2 election.

Cost per month to cover family:  $51.41 for Plan 1 or $61.10 for Plan 2 coverage.
 
1. Life insurance is paid for the employee.  It is equivalent to your annual salary rounded up to the next even thousand dollars, i.e., $24,432 will be rounded up to $25,000. 
2. Additional life insurance is available to purchase for employee, spouse, and eligible children. Rate quotes are specific to age.
3. The cost for the basic additional life insurance plan is $1.58 per month for $10,000 spouse coverage and $2,500 dependent child coverage. This is a total monthly cost, regardless of the number of eligible dependents covered.

The retirement rate for the Public School Retirement System (PSRS) is 14.50% of gross and is matched 100% by the college. The college match goes in to a pool from which all retirees are paid. The only FICA withheld is Medicare.  No Social Security is withheld.

The retirement rate for the Public Education Employee Retirement System (PEERS) is 6.86% of gross plus the monthly cost for employer provided medical and dental insurance coverage and is matched 100% by the college. The college match goes in to a pool from which all retirees are paid.  Both Medicare and Social Security (FICA) are withheld.

Vision insurance coverage is paid by the employee. Current plan year runs from July 1, 2022 through June 30, 2023.

Cost per month is:
Employee                                $       11.14
Employee & Spouse                        18.78
Employee & Children                       19.16
Full Family                                        30.30

AFLAC insurance is available and is paid by the employee through payroll deduction.

Medical, dental and vision insurance premiums can be deducted before taxes.

Vacation is accrued at the rate of:
-  4 hours per pay period from hire date through 5 years
-  5 hours per pay period from 6 years through 15 years
-  6 hours per pay period for 16 years or more
-  Cap is 160.00 hours
(Faculty are not eligible for vacation as time off is built into the annual contract.)

Sick leave is accrued at the rate of:
-  5 hours per pay period regardless of years of service
-  Cap is 1040 hours
 
Payroll is processed semi-monthly with a total of 24 pays per year.  Hourly employees are paid one pay period in arrears.  All full-time exempt employment offers are pending the SFCC Board of Trustees approval.  The board of trustees generally meet once a month typically on the third Thursday of the month at 4:00 pm.





 
There is no waiting period for holiday, vacation, and sick time, however; the
employee must have supervisor approval prior to using sick or vacation accruals.
 
SFCC in partnership with Central Methodist University, offer counseling sessions on the SFCC campus at no cost.  Contact HR for additional information regarding this benefit.

SFCC Tuition Waiver Scholarship:  Regular full-time employees, spouse, and their qualified dependents receive a 100 percent scholarship tuition waiver (excluding books, fees, supplies) for all SFCC classes.  The appropriate electronic tuition waiver scholarship application must be completed prior to each semester classes are attended.

Central Methodist University Tuition Waiver Scholarship:  CMU offers a tuition waiver scholarship for undergraduate and graduate tuition charges for FT employees each term for online and on-ground courses held on the SFCC campus.

Spouse and dependent of FT SFCC employee may have undergraduate tuition charges (but not books, fees, or supplies) waived each term while attending CMU at SFCC.

Any spouse (but not dependent) of a FT SFCC employee shall have 50 percent of the graduate tuition charges (not books, fees, or supplies) waived each term while attending CMU at SFCC or online.

Employees and dependents/guests receive free admission to the majority of State Fair Community College’s theatrical events, musical shows, and sporting events by presenting their State Fair Community College photo ID.

Identity Theft covers credit reporting, personal credit scores, credit monitoring and identity restoration for employee coverage. Identity Theft is $4.98 per pay period for individual and $9.48 to add dependents under 18 years of age.

Employees may purchase LegalShield, which allows the ability to talk to an attorney on any matter without worrying about the high costs associated with legal counsel. LegalShield can be purchased for $7.48 per pay period for individual and $7.88 to add dependents. 

Community Gardens at SFCC are available to SFCC employees at no charge. The garden plots are 20ft x 30ft, they are plowed and disked for you and water is provided free of charge. The gardens are typically available from March thru October. 

 

Agency
State Fair Community College
Address
3201 West 16th Street

Sedalia, Missouri, 65301
Phone
660-596-7481
660-596-7480
Website
http://www.sfccmo.edu
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