Program Specialist 2 – Nursing Program



Program Specialist 2 – Nursing Program

Salary

$41,760.00 - $54,492.00 Annually

Location

Tacoma WA 98466, WA

Job Type

Full Time

Job Number

23-04-CS #MON

Division

Academic Affairs

Department

Healthcare

Opening Date

02/07/2023

FLSA

Exempt

Bargaining Unit

WFSE

Salary Information

The high end of the salary range, Step M, is used for a longevity step

Who We Are


Since opening its doors in 1965, Tacoma Community College has provided a high-quality, affordable education to more than 500,000 people. Serving Tacoma, Gig Harbor, the Key Peninsula, online students and the women’s prisons, TCC educates about 11,000 students annually. Many TCC students are the first in their families to attend college, 58 percent receive financial aid, 13 percent have children, 42 percent are students of color, and 48 percent work while attending school. TCC has two campuses, the main campus in Tacoma and another in Gig Harbor.  Situated northwest of Tacoma across the Narrows Bridge, the Gig Harbor campus offers credit and non-credit courses.  
 
TCC is committed to developing and sustaining a vibrant educational environment where all students can thrive by providing educational opportunities such as learning communities, honors programming, undergraduate student research, bachelor of applied science degrees, and study abroad. TCC is committed to student success, and promotes innovation to help students. TCC is one of 67 colleges selected nationally to participate in the Department of Education’s Second Chance Pell pilot program, providing access to education for incarcerated individuals. Designated a Military Friendly College®, TCC is proud to serve Pierce County’s military community. In fall 2018, the college opened a food pantry on campus to support students experiencing food insecurity and was recognized by the Harvard Kennedy School for its College Housing Assistance Program, a community partnership that helps students access affordable housing.
 
Position Summary
Under the general direction of the Associate Dean of Nursing, this full-time position is responsible for managing all aspects of the Nursing data functions. It independently develops and implements systems and processes that effectively monitor and summarize nursing program data to provide evidence of adherence to state and national nursing program accreditation requirements. It ensures that student coding is accurate; accreditation, grants, and other tracking requirements are met; and supports other administrative functions. 

 

Essential Functions

  • Maintain, update and create systematic evaluation plans for healthcare programs using Microsoft Office Suite software.  
  • Maintain, update and create better methods of data collection, and data summary for healthcare programs systematic evaluation plans as needed.
  • Maintain, update and create accurate databases, dashboards, surveys, charts, diagrams, and other data management and data summaries for reporting and recording purposes.
  • Synthesize large volumes of data for concise reporting.
  • Support various committees, advisory boards, meetings, faculty, and administrative employees by completing data inquiry requests.
  • Competently use critical data analysis skills when assessing data for accuracy, when summarizing data, cleaning data, reporting data, monitoring data and in all other  data-related tasks.  
  • Review programmatic procedures related to data management and data collection.  
  • Review data summaries and data collection methods for various equity, diversity and inclusionary issues, to insure alignment with Tacoma Community College values and mission statement (i.e., survey questions, data summary titles, etc.).
  • Suggest, present and implement recommendations for  how data is collected and summarized as needed.
  • Ability and openness to learn new software to meet programmatic data needs (i.e., OnBase, OMNI CMS, Microsoft Office Suite, Power BI, ctclink, slate, embark, watermark and other data management tools, data reporting tools and file management tools).
  • Create systems of organization to maintain and organize accurate data that creates better workflows/ administrative time commitments for faculty and administration.   
  • Ability to be a data management tool and reporting tool subject matter expert, on the data management and reporting tools used in this position.
  • Ability to provide training, as needed, to faculty and administration on new processes, data collection, data summary and data reporting changes, updates and implementations.
  • Ability to work on a team of faculty and administrative support employees to meet data management and reporting needs for healthcare programs.
  • Ability to communicate across programs, departments, divisions, community organizations, and management levels to report, implement, and maintain data-related tasks for healthcare programs.
  • Ability to step into other rolls and tasks as needed by management and co-workers to create a team-orientated atmosphere that places students first.
  • Must have a growth mindset that prioritizes equity, diversity and inclusion when completing job duties, interacting with co-workers, interacting with management, and interacting with students.   
Additional Job Duties
  • Provide confidential and complex support for Associate Dean of Nursing
  • Provide occasional administrative assistance for faculty
  • Create, disseminate, and summarize data from surveys used to evaluate and strengthen the nursing program; ensure survey questions measure data required.
  • Oversee the acquisition and payment of quarterly online cohort testing packages.
  • Support and manage ongoing full and part time faculty and program staff hiring to include creating requisitions, supporting hiring committees and verification of application paperwork.
  • Assist with other duties/special projects as assigned.

Qualifications

Minimum Qualifications

  • Bachelors degree from an accredited college or university or equivalent education/experience 
  • Higher education or applicable work experience  
  • Proficient with word processing, spreadsheet, and database software skills (Microsoft Office preferred).
Preferred Qualifications
  • Experience working with students and diverse populations 
  • Experience with PeopleSoft applications or other data systems

Conditions of Employment
  • Successful completion of a criminal history background check prior to employment. 

The Successful Candidate Must Demonstrate
  • The ability to be self-directed with assertive critical thinking skills to solve problems. Excellent communication, organizational, and interpersonal skills.
  • Ability to communicate and relate well with diverse populations, students, faculty, staff and the general public in a friendly, courteous, respectful and professional manner with an appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
  • Commitment to serving the needs of historically underserved populations with barriers to education and employment
  • Strong interpersonal skills and demonstrated ability to interact with a diverse population.
  • A commitment to cultural awareness and sensitivity in the workplace.
  • A commitment to establishing and maintaining positive working relationships with students, colleagues, and staff
  • Highly professional, ethical, and respectful care of confidential data and individuals’ circumstances
  • Customer service skills; including establishing, building, and maintaining internal/external customer satisfaction
  • Ability to work independently and as a member of a team. Excellent verbal, written and interpersonal communication skills. Technical ability to use computer software programs.

Application Process

 Application Materials
 Complete application packages must include the following:

  1. Tacoma Community College online application form.
  2. Resume and cover letter In your cover letter, describe how your background and experience align with the responsibilities for this position. 
  3. Unofficial copies of transcripts from all Colleges or Universities
 
Terms of Employment
 
This is a full-time classified position scheduled to work Monday through Friday, 8:00 am to 5:00 pm.  The salary range is $3,480 to $4,541 per month.  Flexibility in scheduling is required to meet the needs of the division. Tacoma Community College offers a comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition for the employee; and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: https://www.tacomacc.edu/about/employment/.   A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee is available anytime upon employment. The layoff unit for this position is “All Other WFSE Classified”. Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse.  International degrees will be verified for U.S. equivalency. 
 
Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, 253-566-5055; Dr. Davi Kallman, Section 504 Officer, building 7, 253-566-5157.  Tacoma Community College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and/or modified without notice.   
 

Tacoma Community College
 Human Resources
 6501 S 19th St Bldg. 14, Tacoma WA  98466
www.tacomacc.edu/about/employment

Benefits
The benefits information presented on this page is a summary of College provided benefits. This information is subject to change and is subject to the provisions of any legislative mandates and College policy changes. For more detailed information about Tacoma Community College (TCC) benefits, please do not hesitate to contact the College benefits coordinator at (253) 566-5024.

TCC offers a comprehensive benefits package which include medical, dental, life insurance, and long- term disability insurance through the Public Employee Benefits Board (PEBB), along with retirement benefits through TIAA and the Department of Retirement System

Eligibility
Full-time faculty, classified staff, administrators and professional staff are eligible for benefits. Hourly employees and part-time faculty may be eligible for benefits if, and when, they meet specific criteria and are notified by TCC Human Resources.

Effective Date of Coverage
Coverage begins the first day of the month following the date of hire, or date of achieving eligibility status. If the date of hire is the first working day of the month, coverage begins immediately.
 

Health Insurance

Medical Plans
Eligible employees have several medical plan options to select from. Employees pay a monthly premium through payroll deduction.

Premium Rates Effective January 1, 2023

 
PEBB Medical Plans
Employee
Employee & Spouse or Domestic Partner
Employee & Children

Full Family
Kaiser Permanente WA - Classic $167 $344 $292 $469
Kaiser Permanente WA - CDHP $25 $60 $44 $79
Kaiser Permanente WA- Value $94 $198 $165 $269
Kaiser Permanente WA- SoundChoice $46 $102 $81 $137
UMP-Classic $135 $280 $236 $381
UMP-Select $59 $128 $103 $172
UMP Plus - PSHVN $97 $204 $170 $277
UMP Plus - UWMACN $97 $204 $170 $277
UMP-CDHP $29 $68 $51 $90

Resources: PEBB Website

Medical Plan information

PEBB Medical Plan Comparison

 

Dental Plans

Employees choose from three dental plans. TCC covers the full dental premium for employees and enrolled dependents.

Resource: Dental Plan Comparison
 

Vision

Covered under medical plan chosen.
 

Waiving Medical Coverage

If you have other employer-based medical insurance, Medicare or TRICARE, you have the option to waive PEBB medical coverage. Dental is mandatory for all eligible employees and cannot be waived, unless enrolled in dental coverage as a dependent under a SEBB (School District Employee Benefits Board) plan.
 Flexible Spending Arrangement (FSA) & Dependent Care Assistance Program (DCAP) & Limited Purpose FSA


FSA & DCAP accounts allow employees to set aside pre-taxed dollars to cover out-of-pocket health care and/or childcare expenses.

Members of WFSE (HE CCC) and WPEA, will be eligible to receive a $250 FSA card if employed as of November 1 with an annual full-time equivalent salary of less than $50,004, and is enrolled in a non- CDHP medical plan as of January 1 of the plan year that FSA funds are made available. This card is issued by PEBB in the following January and does not count against the annual FSA limit, if enrolled in an FSA with Navia.

The Limited Purpose FSA is eligible for employees who are enrolled in a consumer-directed health plan (CDHP) that has a Health Savings Account. The Limited Purpose FSA is only for dental and vision expenses.

 

Resource: Navia Benefit Solutions
 

Life Insurance


Benefits eligible employees, lawful spouse or same-sex domestic partner, dependent children under 26 years of age are eligible to enroll in life insurance. Coverage is effective first of the month following the date of employment for basic coverage; for optional coverage, amounts become effective the first of the month following approval date.

Basic Coverage: $35,000 Basic Term Life & $5,000 Accidental Death & Dismemberment (AD&D) This is employer-provided at no cost to the employee.

Supplemental Life Insurance Coverage(s): Any supplemental term life insurance and AD&D coverage for employee, lawful spouse, qualified same-sex domestic partner, and family is available at additional cost to the employee.
 

Resources:

MetLife Life InsuranceLong Term Disability (LTD) 


Basic LTD: Provides 60% of the first $400 pre-disability earnings, reduced by any deductible income at no cost to the employee.

Supplemental LTD: Supplemental LTD coverage to replace at 60% or 50% of full pre-disability earnings is available at an additional cost to the employee.

Resource: PEBB Long-Term Disability Insurance
 

Paid Leave

Classified staff, Administrators, and Professional staff are eligible for paid vacation, sick leave, and personal leave, along with paid federal holidays. Monthly vacation entitlement amounts can vary from
9.33 to 16.67 hours per month depending on the employment type and length of state service. Monthly sick leave entitlement is 8.00 hours per month based on 100% FTE position and will be prorated accordingly if less than 100% FTE. Annual personal leave entitlement varies depending on employee type. Full-time classified, administrators, and professional staff are paid for all federal holidays.

Full-time faculty receive 84.00 hours of paid sick leave per academic year along with 28.00 hours of personal leave. Full-time faculty are paid on an annual contract and do not receive pay for federal holidays.

Part-time faculty receive sick leave each quarter using a formula based on the total FTE% from the cumulative teaching contracts issued to them that quarter. They would receive 7.00 hours of personal leave if they are issued a multi-quarter appointment at the start of the academic year. Part-time faculty do not receive pay for federal holidays.

Part-time hourly and student employees receive 1 hour of sick leave for every 40 hours worked in a month (and fractions, thereof). Up to 40 hours of sick leave can carry over from one calendar year to the next.
If a part-time hourly or student employee is hired into a full-time position, the sick leave hours earned in the part-time position do not carry over to the full-time position. Part-time hourly and student employees are not paid for federal holidays.

Monthly entitlements are given at the beginning of the following month.
All employees in salaried positions may take up to five days of paid bereavement time off for the death of a family member. This is separate from the sick leave or vacation leave.

Retirement

Retirement participation is mandatory for retirement benefit eligible TCC employees. Employees are offered a choice between two retirement plans and that choice is generally irrevocable while employed at TCC.

Classified Employees and (retirement eligible) Part-Time hourly:

Classified employees and eligible part-time hourly employees must choose between the Public Employees Retirement Systems (PERS) Plan 2 or Plan 3. More information about these plans can be found at this link: Department of Retirement Systems Plans

Faculty

Faculty can choose to enroll in the State Board Retirement Plan (SBRP) with the plan administrator being TIAA or the Teachers Retirement System (TRS) Plan 2 or Plan 3 administered by the Department of Retirement System (DRS). Prior history in any of these plans may limit current plan choice. Click here to compare TRS Plan 2, TRS Plan 3, and SBRP.

SBRP -TIAA – This is a Defined Contribution Plan. The employee contributes a mandatory defined amount and the state matches the employee’s contributions. Contribution rates are based on age.

TRS Plan 2 – A 401(a) defined benefit plan. TCC and employee contribute a percentage of salary to fund the plan. Your monthly benefit at retirement will be based on your earned service credit and compensation.

TRS Plan 3 – A 401(a) hybrid plan with Defined Benefit and Defined Contribution components. The defined contribution portion of the plan is funded through mandatory employee contributions. The employee may choose between six contribution options. TCC contributes to Defined Benefit part.

 

Administrative/Exempt Employees

Administrators and Exempt employees may choose to participate in the State Board Retirement Plan (SBRP), administered by TIAA, or the Public Employees Retirement System (PERS) Plan 2 or Plan 3, administered by the Department of Retirement Systems (DRS). Prior history in a Washington State Retirement Plan may limit plan choice. Click here to compare PERS Plan 2, PERS Plan 3, and SBRP.

SBRP/TIAA – This is a 401(a) Defined Contribution Plan. The employee contributes a mandatory defined amount and the state matches the employee’s contributions. Contribution rates are based on age.

PERS Plan 2 – A 401(a) defined benefit plan. TCC and employee contribute a percentage of salary to fund the plan. Your monthly benefit at retirement will be based on your earned service credit and compensation.

PERS Plan 3 – A 401(a) hybrid plan with Defined Benefit and Defined Contribution components. The defined contribution portion of the plan is funded through mandatory employee contributions. The employee may choose between six contribution options. TCC contributes to Defined Benefit part.

PERS Rates Effective July 1, 2022.

TRS Rates Effective September 1, 2022.

Text explaining how the PERS and TERS plans 1, 2, and 3 work.

State Board Retirement Plan (SBRP) - Contributions Rates:

Contributions are based on your age:
 
Your Age Your Contribution Employer Contribution Total SBRP Contribution
Under 35 5% 5% 10%
35-49 7.5% 7.5% 15%
50+ 10% 10% 20%

 

Supplemental Retirement Savings:


State Board Voluntary Investment Program (SBVIP):

SBVIP is a voluntary, optional, unmatched retirement savings plan, operating under Section 403(b) of the Internal Revenue Code (IRC), administered by TIAA. SBVIP participants may contribute on a pre-tax and/or after-tax (Roth) basis, up to the annual IRS limit and can start and stop their contributions at any time during employment. Contact Human Resources to start/stop contributions.

Deferred Compensation Program (DCP):

Tax-deferred savings plan administered by the Department of Retirement Systems. New Full-time employees are automatically enrolled in DCP 3 months after hire at a contribution rate of 3%. Employees are sent a notification letter within approximately 30 days of hire. This notice includes information about auto-enrollment and the necessary steps to take if one chooses to opt-out or make changes to their DCP enrollment. Contributions can be changed at any time during employment. Following the initial auto- enrollment possibility, employees would contact DRS to setup contributions and can contribute on a pre- tax basis up to the annual IRS limit.

Tuition Waiver

Administrative, Classified, Full-time Faculty, and Part-Time faculty employed for more than 50% FTE are eligible to register for space-available classes, up to 10 credits per quarter, with the State Employee Tuition Waiver program. Class registration and any applicable class fee will still apply. Click here for the Tuition Waiver form.

Liberty Mutual

PEBB members may receive a discount of up to 12% off Liberty Mutual’s auto insurance rates and up to 5% off of Liberty Mutual’s home insurance rates.

Contact Liberty Mutual at 1-800-706-5525 and mention that you are a State of Washington PEBB Member (client #8246) or visit a local Liberty Mutual office and let them know you are State of Washington PEBB Member (client #8246) for a quote.

Collective Bargaining Agreements

WFSE Higher Education Community College Coalition: WFSE (HE CCC) CBA
WPEA Higher Education: WPEA CBA
WFSE Represented Exempt Bargaining Unit: WFSE-Exempt CBA
TCC Faculty Negotiated Agreement: TCC Faculty Negotiated Agreement

01
Which best describes your level of education?
  • High School graduate or equiavelent
  • Some College
  • Associates degree from an accredited college or university
  • Bachelors degree from an accredited college or university
  • Masters degree or higher from an accredited college or university
02
How many years of higher education or applicable work experience do you possess?
  • No experience.
  • Less than 1 year
  • More than 1 year but less than 2
  • More than 2 years but less than (3) years.
  • More than 3 years less than 4 years
  • More than 4 years
03
Which of the following best describes your level of proficiency with word processing, spreadsheet, and database software skills (Microsoft Office preferred)?
  • None
  • Beginning
  • Intermediate
  • Advanced
04
Please explain your experience (if any) working with students and/or diverse populations.
05
Please explain your experience (if any) with PeopleSoft applications or other data systems

Required Question

Agency
Tacoma Community College
Division
Academic Affairs
Address
6501 South 19th St

Tacoma, Washington, 98466