WHO WE ARE: 
Mt. San Jacinto Community College District is committed to achieving parity in academic outcomes by removing institutional barriers and creating an inclusive and culturally affirming learning environment. As outlined in the District’s Student Equity Pledge, https://www.msjc.edu/equitypledge/documents/MSJC_Equity_Pledge.pdf  “our purpose is to celebrate diversity, instill hope, and empower our students to transform their lives and those around them by challenging our perceptions and biases through self-reflection and constant inquiry to identify and eliminate equity gaps.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens, and socially responsible leaders. When you join our team at Mt. San Jacinto Community College District, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches educational justice as a means for economic and social transformation and mobility demanding the broad collaboration among faculty, classified professional staff, administration, students and community partners.

THE COLLEGE AND THE DISTRICT: 
Mt. San Jacinto Community College enrolls approximately 27,000 students each academic year and has a highly diverse student population that reflects the communities it serves. Designated as a Hispanic-Serving Institution (HSI), Mt. San Jacinto Community College administers an array of student affinity programs specifically focused on supporting our diverse, multicultural, and multi-racial communities. Detailed information about the student population, including data related to student success, can be found on Mt. San Jacinto College’s Office of Institutional Effectiveness, Planning, and Research website.
 
WHO WE WANT: 
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified professional staff, administration, students and community partners who are also committed to closing equity gaps. The Mt. San Jacinto Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.  

We have an exciting opportunity for an Executive Assistant to the Superintendent President & Board of Trustees located District-wide. Under direction from the Superintendent/President, the Executive Assistant to the Superintendent President & Board of Trustees, provides a variety of responsible, confidential, and complex administrative duties for of the Superintendent/President’s Office by overseeing proper functioning of all administrative activities, including coordination of communication for the Office.  The Executive Assistant to the Superintendent President & Board of Trustees is a professional, exempt position which provides support functions for the Superintendent/President and Board of Trustees not available elsewhere in the institution.  The Executive Assistant to the Superintendent President & Board of Trustees serves as liaison for all communications between the Superintendent/President and other individuals and groups, which may include District personnel, the Board of Trustees, students, legislators and the community at large.   The Executive Assistant to the Superintendent President & Board of Trustees provides staff support services to the Superintendent/President in the areas of research, organizational development, administrative coordination, writing and public relations. The Executive Assistant to the Superintendent President & Board of Trustees keeps official institutional records and executes administrative policies determined by or in conjunction with the Superintendent/President and Board as well as all local, state, federal and educational mandates.

The duties listed below are intended as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to this class.

• Organize, manage, and coordinate the President’s Office assuring efficiency of the office operations and staff.
• Interpret policies, rules and regulations and operational procedures to the Board of Trustees, staff and members of the public, investigating and recommending alternative solutions to complaints and expressed problems.
• Serve as primary administrative support and personal assistant to the Superintendent/ President
• Provide oversight and follow-up on all materials from all segments of the District to the Board of Trustees
• Work on special projects in response to needs as assigned by the Superintendent/ President
• Manage the coordination of programs, services and public functions of the Office of Superintendent/President  
• Provide research and support associated with the planning, implementation, outreach, organization and compliance tasks for the Superintendent/President, Executive Cabinet, and the Board of Trustees, as they work to accomplish institutional goals, Board of Trustees goals and the Superintendent/President and Executive Cabinet goals
• Schedule appointments and organize the Superintendent/President’s calendar, including meetings with senior staff members, students, staff, managers, college leadership groups and community representatives 
• Prepare and maintain daily and weekly calendars and the schedule of appointments 
• Assemble required background materials and information for meetings and appointments 
• Research and compile data in response to requests from staff, community organizations and state and local agencies 
• Coordinate visits with legislative and congressional representatives, Board of Governors and the Chancellor’s Office 
• Coordinate travel arrangements and reservations for attendance at statewide and national conferences; prepares conference authorization and expense reimbursement claims 
• Coordinate social and community receptions, both on campus and in the community
• Serve as liaison between Superintendent/President, District personnel, students and members of public; conducts initial interviews in person or on telephone with District personnel, students and the public, and either answers questions, refers to an appropriate staff member, or makes appointment with the Superintendent/President; receives complaints and takes action when possible or refer matters to appropriate personnel to be resolved. 
• Compile and write reports and bulletins in accordance with written or oral instructions.
• Maintain special confidential correspondence and administrative files 
• Research and compile data in response to inquiries from community organizations, elected officials, state and national organizations; establishes procedures for, and supervises the operation of all documents processed through the Superintendent/President’s office; establishes procedures for effective records management; edits and proofreads letters, reports and memoranda  
• Monitor and maintain assigned budget(s) 
• Respond to routine correspondence by independently composing letters and memoranda
• Maintain complex interrelated files; inputs, maintain and retrieve electronic file of college constituencies for correspondence, mailings and reports; prepare and retrieve electronic mail messages for Superintendent/President
• Perform other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

The incumbent must possess knowledge of:

• Knowledge of, and clearly understand, rules governing community college services, including the accreditation process, shared governance, AB1725, the Brown Act, the state education code as it pertains to community colleges, and possess a general awareness of issues affecting higher education.   
• Communication and writing forms, including correspondence and research/report styles. 
• Computerized information management systems. 
• Management methods; and knowledge of the conference/travel industry.  

The incumbent must possess skills in:

• Clear, concise communications, both oral and written. 
• Coordination and reporting. 
• Using Microsoft Office Suite, desktop publishing programs, and network office management software packages. 

The incumbent must possess an ability to:

• Manage and support the operations of an executive office and maintain confidentiality and integrity expected of the Superintendent/President’s Office staff across multiple campus offices. 
• Exercise strategic planning skills to support the District Superintendent/President on a myriad of issues and topics. 
• Exercise sound judgment in representing the Superintendent/President in compliance with District standards, guidelines, practices, protocols, and policies.
• Monitor and meet deadlines. 
• Work under scrutiny from a variety of constituents. 
• Coordinate several large projects and calendars simultaneously. 
• Develop standards and new business processes. 
• Maintain positive and productive working relationships with faculty, staff, board members and the community at large.   

MINIMUM QUALIFICATIONS:

1. A Bachelor’s degree (attach transcripts); AND
2. Minimum of four (4) years of increasingly responsible, administrative experience involving a high level of public contact providing administrative support to a senior executive level position; INCLUDING
   • Two (2) years of professional experience in administrative coordination, organizational development, and public relations; AND
3. Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. 

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SUBSTITUTIONS

Substitutions for meeting the minimum qualifications of this position are allowed.  Please refer to the Substitution Policy included in the Tips for Applying section. 

• Substitutions for the education requirement are allowed.
• Substitutions for the professional experience requirement are allowed, up to a maximum of two (2) years.

DESIRED QUALIFICATIONS

1. Experience in working with legislative bodies, advocacy, and/or elected officials.
2. Experience working in a participatory or shared governance environment with multiple constituents
3. Professional experience as/in:

• support staff to senior administrative personnel
• budget monitoring and tracking experience
• preparing clear, accurate, and concise records and reports
• advanced level of experience using Microsoft Office programs and other computer applications
• coordinating meeting agendas and minutes
• providing quality customer service in a busy environment
• Prior experience in approaching work and interaction with colleagues and/or students in an equity-minded manner. Ability to promote an inclusive and welcoming work/education environment.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals to perform the essential job functions.

• Environment:  Work is performed primarily in a standard office setting with travel from site to site.  The incumbent must be able to work in a fast paced office environment with background noise and a high stress level.

• Physical:  Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

• Vision:  See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

• Hearing:  Hear in the normal audio range with or without correction.

Vision: Transforming Learners. Transforming Communities. Transforming Lives.

Values Statement: We are students, employees and a community. We believe that the act of teaching and learning is vital to a thriving community that enriches and, at times, saves lives. We commit to opportunities that inspire the following values in ourselves:

Excellence:  We challenge students by setting high standards for learning and critical thinking, which we model with action.

Collaboration:  We believe the best results are achieved through communication and participation among students, employees, industry and the community we serve.

Relationship:  We nurture a community built on positive interactions and a genuine concern for the welfare of others.

Innovation: We cultivate a creative environment that promotes the development of new ideas for continuous quality improvement.

Relevance: We create educational experiences that have meaningful applications in a local and global context, today and tomorrow.

Access: We ensure equitable rights of all students by removing barriers to a quality education and promoting a network of support that improves learning opportunities.

Leadership: We empower people throughout the community to support and facilitate positive change.

Diversity: We respect and embrace the power of sharing our differences in thought, opinion, culture and background to optimize our collective strength.

Integrity: We believe in being true to our core values by consistently demonstrating our character and an institutional commitment to do the right thing.

THE COMMUNITY

The area provides a diverse geography that includes recreational lakes, mountains, desert and wide-open spaces.  MSJC is located about 100 miles southeast of Los Angeles and 50 miles west of Palm Springs.  There is freeway access to ocean beaches, skiing and cultural offerings in San Diego, Los Angeles and Orange County. Weekend recreational opportunities are a few hours away in Las Vegas, Arizona and nearby mountain resorts.  Local theater productions and art galleries provide year-round entertainment, including the famous Ramona Festival and Pageant.

GENERAL

Applicants who need assistance in the application and/or hiring process should contact the Human Resources Department as soon as possible.  The District will make reasonable accommodations for applicants with disabilities.

The Board assures that all employees and applicants for employment will be provided equal opportunity regardless of race, color, national origin, age, religion, sex, sexual orientation, disability, marital status, or veteran status.

TRAVEL EXPENSES ARE NOT COVERED BY THE DISTRICT

Equal Opportunity Employer

Employer Website: www.msjc.edu

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to (951) 487-3161.   For administrative purposes, requests must be made at the time of application.

E-VERIFY DISCLOSURE

MSJC will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.  Please access the links from the drop down menu at the top left of the job board web page for further details regarding the E-Verify program.