Email Opening Title Meetings & Events Coordinator  About the Organization The Foundation for the National Institutes of Health (FNIH) connects the world's leading public and private organizations to accelerate biomedical breakthroughs for patients. The FNIH brings together leading scientist to navigate and solve complex human health problems and advance development of new therapies, diagnostics, and potential cures; advance global health and equity in care; and celebrate and train the next generation of scientists. Established by Congress in 1990 to support the mission of the NIH, the FNIH is a not-for-profit 501 (c)(3) charitable organization. For more information about the FNIH, please visit fnih.org.   EOE Statement The FNIH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. The FNIH celebrates diversity and is committed to creating an inclusive environment for all employees.   Description The Meetings and Events Coordinator is responsible for the flawless execution of meetings, conferences and special event logistics from inception through completion, including onsite at in-person meetings and during live virtual events. They will coordinate assigned projects by using event management tools/software as well as adhering to budgets, timelines, processes and procedures. They are responsible for internal and external communication throughout the planning process, contributing to the success of meetings and events. The Coordinator works on a team under the direction of the Meetings and Events Planners, and reports directly to the Director of Meetings and Events.   Position Requirements Key Responsibilities: Coordinate logistical aspects of virtual, hybrid, and in-person meetings and events, including but not limited to, virtual event platforms, hotel rooming lists, meeting room layouts, food and beverage, and audio/visual needs. Create and manage multiple event registration websites and related email correspondence. Communicate with speakers, attendees and vendors effectively and timely throughout the planning process. Oversee travel arrangements for meeting and event attendees, ensuring excellent traveler outreach, communication, data tracking, updates, and compliance with established processes. Pay invoices and track event expenses in the corresponding event budgets. Review all meeting materials, such as agendas and participant lists, ensuring that they are professional and appropriately reflect the organization’s standards, thus ensuring quality control. Update tasks in project management software on an ongoing basis. Assist with assigned departmental tasks such as inventory, as needed. Ideal Qualifications: A college degree is preferred, and at least three years of meeting and event planning experience, or an equivalent combination of education and experience is preferred. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is required. Candidates should demonstrate their ability to: Effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines; multitask and handle multiple projects efficiently simultaneously. Show initiative, work independently as an individual contributor with minimum supervision, yet be able to work and contribute positively in a team setting. Analyze and solve challenges quickly and effectively. Provide exceptional customer service to both internal and external clients while exhibiting a high degree of responsibility, initiative and professionalism. Communicate effectively both verbally and in writing. Gain proficiency in Cvent Event Management software. Gain proficiency in ClickUp Project Management Tool. Ability to adapt quickly to using new technology and software as implemented by the team. The Meetings and Events Coordinator may be required to occasionally work weekends, evenings and other irregular hours and travel as necessary.   Full-Time/Part-Time Full-Time   Location FNIH (Hybrid)   This position is currently not accepting applications. To search for an open position, please go to http://FNIH.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Associate Operations Officer in Rockville, Maryland Posted on: 1/19/2024 [Apply Now] Compliance Associate in Rockville, Maryland Posted on: 3/29/2024 [Apply Now] Legal Operations Associate in Rockville, Maryland Posted on: 3/29/2024 [Apply Now] Communications Officer in Rockville, Maryland Posted on: 10/16/2023 [Apply Now] Project Manager - Translational Science in Rockville, Maryland Posted on: 1/29/2024 [Apply Now]

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