DIVISION COORDINATOR

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Division Coordinator-Pathology

At Moffitt Cancer Center, we come face-to-face with cancer every day, but we also see courage. And it inspires us to be the safest and best place for cancer care – to bring greater hope to every patient we serve. It’s why we’ve been continually named One of the Top Places to Work in the Tampa Bay Area. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Moffitt is the leading cancer hospital in both Florida and the Southeast and has been nationally ranked by U.S. News & World Report since 1999. Because working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join a dedicated, diverse and inclusive team of over 7,000 to be a part of the Courageous future we envision.

Summary Responsibilities:

• Provides high level administrative and confidential support to Division Administrator and Administrative Directors of clinical and non-clinical operations teams.
• Maintains all division functions with established division procedures by performing various administrative support functions.
• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Kronos timekeeper for assigned Division cost centers.
• Coordinates and completes special projects as assigned for the division. For example, special reporting, data tracking and/or data management.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Coordinates catering for Department Interviews, and Planned Events.
• Assists with Security, Facilities, IT, and Environmental Services as requested from the division.
• Coordinates speakers and faculty meetings as needed which includes seminars and outside collaborations.
• Coordinates and schedules conference rooms, facilities requests, environmental services requests, and safety/security.
• Provides Cross-Coverage Support for the Executive Assistant to the Chair of the Department and Program.

The Ideal Candidate:

• A professional, personable, highly organized individual with excellent attention to detail
• Demonstrates skills in working effectively with a team, setting appropriate goals, and attaining positive results
• Excellent interpersonal skills and ability to foster a cooperative work environment and develop positive and effective working relationships
• Demonstrates professional maturity
• Independent and self-motivated worker, able to be effective with limited supervision
• Excellent communication skills (written and verbal)
• Critical thinking with problem-solving skills, and ability to exercise independent judgment
• Demonstrates ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality

Credentials/Qualifications:

• High School diploma
• Minimum 2 years of secretarial/clerical experience

Equal Employment Opportunity
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.