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Hiring Compliance Officer (Hourly, On-Call as Needed)

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Posting Details

Posting Details (Default Section)

Posting Number: 0601378
Open Date: 05/04/2023
Position Title: Hiring Compliance Officer (Hourly, On-Call as Needed)
Working Title:
Department: Human Resources
Work Site:
FLSA:
Position Type: Short-Term, Non-Academic (Temporary)
Months of Service: No Response
FTE:
Hours Per Week:
Hours may vary, depending on assignment.
Funding Source: District
District Values:
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Job Description
Responsibilities:
The Hiring Compliance Officer (HCO) serves as a non-voting search committee member and technical advisor during the recruitment process. This position reports to the Assistant Director of Human Resources.

REPRESENTATIVE DUTIES: 
  1. Monitor the screening, interview, and selection processes and bring concerns (real or perceived) to the attention of Human Resources in a timely manner.
  2. Facilitate every selection committee meeting, ensuring that compliance components are understood and adhered to, and stay privy to all discussions surrounding the recruitment.
  3. Ensure that interview questions are job related and that the selection committee does not add any questions that are not job related.
  4. Ensure that the selection committee keeps all conversations relating to candidates completely confidential and related directly to application materials provided.
  5. Ensure that selection committee members (voting and non-voting) remain objective and unbiased in their analysis.
  6. Collect and organize all selection committee documentation including orientation packets, interview notes and forms, and any other recruitment related documentation. Submit this documentation to Human Resources in a timely manner.
  7. Ensure completion of the Hiring Compliance Officer Questionnaire for each selection committee.
  8. Coordinate and present personnel training programs and informational presentations including selection committee training and orientation and related presentations, as required.
Knowledge & Abilities:
MUST HAVE KNOWLEDGE OF: 
  • Operations, services, and activities of human resources.
  • Current recruitment and selection theories, methods, practices.
  • Public human resources administration theory, principles, and practices and their application to a variety of human resources programs and procedures, including employment and equal opportunity regulations.
  • Pertinent Federal, State, and local laws, codes, and regulations including pertinent provisions of the Education Code as it applies to personnel practices and procedures in community college districts.
  • District policies, procedures, and current educational programs.
  • Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disabled and ethnic backgrounds of community college employees and students.
  • Advanced oral and written communication skills.
  • Interpersonal skills using tact, patience, and courtesy.
  • English usage, spelling, grammar, and punctuation.
  • Advanced oral and written communication skills.
  • Interpersonal skills using tact, patience, and courtesy.


MUST HAVE ABILITY TO: 
  • Direct the activities of and provide effective leadership to selection committees.
  • Provide consultation, support, and technical assistance related to area of assignment.
  • Identify and respond to sensitive organizational issues, concerns, and needs.
  • Prepare and present comprehensive, effective oral and written reports.
  • Interpret and apply Federal, State, and local policies, laws, and regulations.
  • Exercise critical and independent judgment.
  • Conduct meetings and serve on committees as a non-voting member.
  • Work successfully with District faculty, administrators, and staff as well as students and community representatives.
  • Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disability, gender, sexual orientation, and cultural populations of community college faculty, staff, and students.
Education & Experience:
Any combination equivalent to: a Bachelor’s Degree with a major in human resources management, business administration, public administration, or related field.
AND
Four (4) years of increasingly responsible professional public personnel or related experience including two (2) years of supervisory and management experience.
Minimum Qualifications (Faculty and Academic Administrator Positions Only)
Desired Qualifications:
A Master’s degree in business administration or a related field is desirable.

Prior professional experience in an HR Leadership position (i.e. Vice President of Human Resources, Director of Human Resources, HR Manager) is preferred.
Licenses and Other Requirements:
  • All District students and employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
  • Social distancing guidelines in place until State, County, and District regulations change.
Working Conditions:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Ability to travel to various locations inside and outside of the College District. Possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.
Salary:
$55.00 per hour
Salary Schedule:
Work Schedule:
To be determined based on the needs of the selection committee. Meetings are generally 1.5 hours and can meet 1-2 times per week.

Southwestern College is participating in social distancing to help stop the spread of the COVID-19 virus. The fall and summer semester’s will be solely online.

Successful candidate may be assigned to any of the campus sites (Chula Vista, Otay Mesa, National City and/or San Ysidro).
Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.
Initial Screening Deadline:
Tentative Timeline (Subject to Amendments):
Open Until Filled Yes
Required Applicant Docs Cont'd Southwestern College Online Application
Supplemental Application:
Special Instructions to Applicants:
Equivalency (Academic Faculty Positions Only)
If you do not possess the exact degrees listed above under MINIMUM QUALIFICATIONS or if you anticipate receiving the required degree prior to the start of the assignment, please complete a “Supplemental Equivalency Application” available from the SWC Human Resources Web page (http://www.swccd.edu/modules/showdocument.aspx?documentid=1609). You will need to complete and upload this form with your online application.
Foreign Degrees:
Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.
Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Clery Act – More information about the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, including the Annual Security Report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
Selection Procedure:
A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

We reserve the right to re-open, re-advertise, delay or cancel filling this position.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.
HR Contact Information:

Southwestern Community College
Human Resources (Room 1670)
900 Otay Lakes Road
Chula Vista, CA 91910
www.swccd.edu

(619) 482-6395

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this career opportunity?
    • Asians in Higher Ed
    • Blacks in Higher Ed
    • CalJobs.com
    • Chronicle of Higher Education
    • DeafJobWizard.com
    • Disabled in Higher Ed
    • Higher Ed Jobs
    • Hispanics in Higher Ed
    • Inside Higher Ed
    • Jobing
    • LGBT in Higher Ed
    • Native Americans in Higher Ed
    • San Diego Union Tribune
    • SWC Website
    • Women In Higher Education
    • The Registry
    • Veterans in Higher Ed
    • Women and Higher Ed
    • Other (Please Specify if not listed above)
  2. If Other, please specify.

    (Open Ended Question)

Required and Optional Documents

Required Documents
  1. Letter of application (Cover Letter)
  2. Resume or Curriculum Vitae
  3. Unofficial copies of college transcripts with date degree conferred
Optional Documents
  1. Unofficial copies of college transcripts with date degree conferred 2