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Executive Secretary (LVL 5)

Position Details

Position Information

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Executive Secretary (LVL 5)
Position Number C00345
FLSA Non-Exempt
Number of hours worked per week 35
Department Social Service
Campus Lincoln Center
Location Hybrid
Hybrid Policy: Please review the Hybrid Policy here.
Position Summary
Reporting to the Assistant Dean of Student Services, the Executive Secretary (Level 5/6) provides clerical support, assists visitors, responds to information requests, provides timely and accurate data input and reporting, assists with document development, organization, and maintenance, and assists in coordinating activities, calendars, and events.
Essential Functions
  • Implements and maintains efficient office systems and protocols.
  • Provides clerical support to the dean, associate deans, administrators/staff, and faculty, ensuring accuracy of information and assistance with problem-solving.
  • Assists visitors and responds to information requests from students, faculty, alumni, GSS and University departments.
  • Promptly answers and properly routes inquiries, taking complete messages and contact information.
  • Ensures follow-through on all received requests for assistance and tracks with documentation.
  • Provides timely and accurate data input and reporting using database systems such as Banner, Blackboard, and Google Drive.
  • Ensures confidentiality and security of confidential records/information.
  • Assists students, staff and faculty with the use of data systems and set-up of virtual meetings via Zoom, WebEx, etc.
  • Assists with the development, organization and maintenance of official forms and documents, proper format for correspondence/communications.
  • Assists with copying, faxing, filing, and documents preparation, such as handouts and other materials.
  • Maintains up-to-date school/department calendars and checklists of important dates, meetings, and events.
  • Provides logistical support as needed for meetings, activities, lectures, social gatherings, and events.
  • Participates in Student Services Department meetings and GSS/University meetings and events as required.
  • Performs other duties as assigned.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Not responsible for supervision or oversight of others.
Additional Functions
Required Qualifications: Education and Experience
  • High School diploma or equivalent
  • Minimum 3 years office experience
Required Qualifications: Knowledge and Skills
  • Proficiency with software applications such as Microsoft Word, Excel, PowerPoint, Google spreadsheets, etc.
  • Ethical, sound judgment, detail-oriented, with strong organizational and time management skills.
  • Clear, effective communication skills
  • Ability to work independently as well as part of a team in a complex work environment.Possess strong interpersonal skills with a customer-service orientation.
Preferred Qualifications
  • Bachelor’s Degree
  • Prior experience in higher education/educational institutions
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,235.46
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,235.46
Minimum Biweekly Salary for All Others $2,051.06
Maximum Biweekly Salary for All Others $2,051.06
Union Affiliation Local 153
Posting Detail Information

Posting Number C032P
Number of Vacancies 1
Start Date ASAP
Posting Date 03/14/2024
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Sitting Nearly Continuously
Repetitive Hand Motion (such as typing) Nearly Continuously
Hearing, Listening, Talking Nearly Continuously
Standing Not Required
Walking Not Required
Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required
Climbing stairs Not Required
Climbing ladders Not Required
Reaching overhead Not Required
Pulling, pushing Not Required
Shoveling Not Required
Lifting – up to 20 pounds Not Required
Lifting – up to 50 pounds Not Required
Lifting – over 50 pounds Not Required
Work Environment

Work Environment Office Environment:  Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

  1. * Do you have a minimum of 3 years of office experience?
    • Yes
    • No
  2. * Do you have a High School Diploma or GED?
    • Yes
    • No