ABOUT THE COLLEGE 

Palo Verde College is a publicly supported 2-year college located in the beautiful Southeastern California desert.  Yearly enrollment is approximately 7,000 students (full and part-time).

LOCATION

Palo Verde College is located in the City of Blythe at one of the busiest entrance points to California. The college is located in a desert oasis adjacent to the beautiful Colorado River and the Palo Verde Valley.  Blythe, and the fertile Palo Verde Valley, is primarily a farming and ranching area.   Boating, fishing and hunting attract many tourists.  The Palo Verde Valley is centrally located between Phoenix and Los Angeles, Las Vegas and the Mexican border.  The valley’s great climate, with more than 350 days of sunshine and mild winters, attracts thousands of winter visitors every year.

NATURE OF THE POSITION

Under the supervision of the Admissions and Records Director, the Admissions and Records Technician III coordinates and performs specialized technical duties related to admissions, registration, residency determination, special student applications, and maintenance of student records requiring knowledge of state requirements affecting District funding.

DUTIES AND RESPONSIBILITIES

1. Process a variety of documents and information related to admissions and the maintenance of student permanent records.
2. Perform computer data entry and/or retrieval of all academic records, including admissions applications, enrollments, drop/adds, withdrawals, and other related personal student information. Data entry of final grades, mid-term grades, and positive attendance.
3. Verify residency status and make fee corrections when necessary; assists in resolving student and faculty complaints regarding program errors and makes program changes as appropriate.
4. Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and student records. 
5. Make residency determinations based on state and local board policy residency requirements.
6. Process/verify all high school student registrations and certify credit for Advanced Placement test scores.
7. Assist with the completion of surveys requiring admissions and records data.
8. Assist with classifying, purging, and archiving student records, ensuring compliance with Federal and State records retention policies.
9. Assist with the development of the document imaging process for the Admissions and Records department, which includes document preparation, scanning, and indexing.
10. Process and distribute various types of class rosters to instructors including permanent rosters, no-show rosters, mid-term deficiency rosters, attendance rosters, and final grade rosters.
11. Track various types of incomplete contracts, independent studies, credit by exam, and various petitions relates to student records.
12. Provide reports and information regarding registration, admissions and maintenance of student permanent records to students, faculty, and administration.
13. Enter MIS and attendance for the submission of the 320 Apportionment and MIS reports to the State.
14. Assist Director with progress/probation/dismissal files. 
15. Process and review student academic records for Associate’s degrees, certificates, CSU General Education (GE) breadth requirement certification, and intersegmental General Education Transfer Curriculum (IGETC) certification in preparation for certification by Director of Admissions and Records.
16. Assist with processing transcript requests, verifies accuracy of student records, verify degrees and attendance. Including sending and receiving transcripts over the internet using EDI/SPEEDE standards.
17. Processes degrees/certificates using Diplomas on Demand program, and orders supplies for graduation. 
18. Attend meetings, conferences and trainings as appropriate to keep up to date with state reporting requirements, and remain current with computer information system.
19. Perform general typing, filing and responds to all inquiries.
20. Perform other duties as requires by the Admissions and Records Director. 

REQUIRED QUALIFICATIONS 

1. Associate’s Degree from an accredited institution.
2. Two years of related work experience.
3. Ability to communicate effectively orally and in writing.
4. Sensitivity to and understanding of the diverse academic, social economic, cultural, disability and ethnic backgrounds of community college staff and students.
5. Ability to type 40 wpm.
6. Perform duties requiring attention to detail.
7. Establish priorities, work effectively and meet schedules in a timely manner.
8. Ability to maintain confidentiality. 
9. Proficiency in the use of standard office programs (e.g. MS Word, Excel, PowerPoint, Outlook), personal computers, and the internet. 
10. Passage of the college’s clerical skills tests.

PREFERRED QUALIFICATIONS

1. Associate’s Degree with business/computer emphasis.
2. Prior experience in an institution of higher education preferably in Admissions and Records or Student Services.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

1. The physical demands and work environment are typical of an administrative job in an office environment. 
2. The incumbent must be able to perform the essential functions of the job, with or without a reasonable accommodation.

CLASSIFICATION/SALARY

1. This is a 12-month full time classified position.  May include evening and weekend duty.
2. Row 10 on the classified salary schedule.
3. The college offers an attractive package of fringe benefits including medical, prescription, dental, vision and life insurance as accorded per CSEA agreement

APPLICATION PROCESS
 Our employment online application process is designed to assist the search committee in evaluating whether or not you possess the required knowledge and skills for the position for which you are applying.  Job-related information from all applicants will be evaluated to identify those best qualified.  Only the best-qualified applicants will be selected for testing and further consideration.  Therefore, the online application must be completed to allow a comprehensive review and evaluation.  Failure to complete the online application (and supplemental material, when required) will constitute failure to comply with the selection process and the application will be rejected.
 

1. To guarantee consideration, a completed application and any other required material listed, must be submitted with the online application by the published closing date.
2. Applications are only accepted for positions currently open for recruitment.
3. Meeting minimum requirements does not guarantee you an interview.
4. Current employees who are applying for a position should be aware that material from their personnel files will not be included as part of the application packet, and they should provide information on past and present employment in the same degree of detail as any other candidate.
5. Applicants wishing to apply for more than one position must submit a separate application and required materials for each position.
6. Legible photocopies of documents will only be accepted.
7. Travel costs related to the interview process will be borne solely by the candidate.
8. Please read the job announcement/description carefully to ensure your background and education meet the requirements of the position
9. The selection process may also include practical exercise (i.e., training demonstration and/or other written, technical manipulative, or simulation exercises), or skilled testing to evaluate candidates’ qualifications.
10. Applicants with foreign transcripts must be evaluated by an Accredited United States Institution, please see the approved organizations listed in the following link: https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=bb4f6e6a_6  or the National Association of Credential Evaluation Services link: https://www.naces.org/

REQUIRED DOCUMENTS

1. Cover Letter

2. Resume

3. Diversity Statement

4. Copies of Transcripts (Must show all work completed and the conferral date of the degree. If hired original transcripts must be submitted)

5. Six References (3 Professional and 3 Personal)

6. Professional Licenses (If applicable)

7. Recommended: Typing Certificate