Internal Audit Specialist

Print


Internal Audit Specialist

Salary

$76,743.00 - $103,465.00 Annually

Location

Costa Mesa, CA

Job Type

Classified Staff

Job Number

D-002-23

Division

District Office

Opening Date

05/25/2022

Closing Date

8/12/2022 12:00 AM Pacific

Definition

New application closing date - August 12, 2022.  

Supervision Received
 The Director of Internal Audit provides guidance and training as necessary and as required to comply with auditing standards; the incumbent is expected to report to and take direction from the Internal Audit Director while building and maintaining relationships with management, faculty, and staff throughout the District.
 
 Direction and Independence of Action
 The incumbent is expected to work with some degree of independence and latitude while collaborating with the Internal Audit Director  Internal Audit is expected to produce accurate work product, free from error.  As such, errors in the work product could put the department's reputation at risk, affect the decisions made by District management, and create re-work and new reports to be issued.  This position requires dependability, integrity, professionalism, independence and objectivity, as well as confidentiality and ethical responsibility.  All this must be performed in environment that values transparency and respects that the District is a public institution.
 
 Summary 
 The incumbent performs financial, operational, compliance, performance, and investigative audits at the District and college sites. Provides quantitative reports/summaries based on the compilation of surveys, data collection, interviews, and data analysis.  Documents results of work related to audits and investigations by maintaining and updating files, databases, schedules, proofreading and assembling reports, recording recollections of meetings.  Assists in the development and presentation of reports and recommendations.
 
 Distinguishing Career Features
 The Internal Audit Specialist provides independent and objective assessments and assists the Internal Audit Director in the execution and implementation of the District's annual audit plan, as well as any impromptu assignments that may arise.
 
 The Internal Audit Specialist assesses internal controls to prepare risk assessments and mitigate the risk of fraud, waste, and abuse.  The Internal Audit Specialist evaluates programs, operations, fiscal records, policies and procedures, contracts, grant agreements, and state and federal laws and regulations as applicable. The incumbent may also participate in investigations related to fraud, waste, and abuse, and ethics.  In addition, incumbent may develop and deliver training related to  Internal Audit functions, ethics, internal controls, fraud, waste, and abuse.  Overall, work is performed while adhering to industry standards for audits and investigations.
 
 Essential Duties and Responsibilities
 Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
  • Gathers data from various District information systems, personnel, and observations made at work sites, for audits, consulting engagements, and investigations of CCCD operations, activities, functions, and programs. Documents and organizes information in working papers.
  • Reviews and analyzes collected information for trends and consistency, making notation of unusual patterns or quality variations.  Documents and organizes results in accordance with auditing standards and industry best practices. 
  • Creates work plan to complete assignments and develops and performs sampling and detailed testing with limited direction. 
  • Researches legal mandates, policies and procedures, best practices, regulations, labor contracts, grant agreements, previous audit, consulting, and investigative reports, and other materials relevant to projects. Conducts assessments of internal controls to mitigate risk of fraud, waste, abuse.
  • Compiles District-wide audit universe and performs risk assessments related to projects in an effort to identify internal controls or potential weaknesses in internal controls. Makes recommendations to improve District operations, reduce cost, and ensure optimization of resources and efficiencies.
  • Provides administrative support to audits.  Plans, schedules, and prepares materials for meetings in a timely manner; maintains audit records.
  • Responds to inquiries, conveys information, and provides training about the services provided by Internal Audit. 
  • Produces pre-approved reports, correspondence, forms, charts and graphs using various business, office suite, and audit software (Teammate+).  Drafts selected report materials that include recommendations, procedures, manuals, briefing packets, and proposed policy changes within established timelines.  Receives and assembles working papers to comply with IPPF and GAGAS standards as well as District policies and procedures.
  • Coordinates and sets up meeting facilities. Assists in preparing work-in-progress reports for District management, sets up business calendars and cycles, then monitors key deadlines and/or time lines for projects, and work activities.
  • Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:  
 
 Knowledge and Skills:
 The position requires the ability to apply the principles, and practices of government performance auditing, the International Professional Practices Framework (IPPF) as promulgated by the Instituted of Internal Auditors, and Generally Accepted Government Auditing Standards as promulgated by the Government Accountability Office.  Requires basic knowledge of the principles, practices and methods of organizational, operational, financial, administrative, performance and procedural research and analysis, including program evaluation and audit methodologies.  Requires basic knowledge of internal controls, audit processes, and professional standards and regulations. Requires working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques.  Requires a basic knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process. Requires working knowledge of MS Office, web page design programs, special applications used by the organization unit, and data entry to custom data bases such as those for auditing.  Requires sufficient knowledge of modern English to prepare accurate reports suitable for public distributionRequires sufficient human relations skill to convey technical information, adapt to diverse personalities and styles, collaborate with work teams, and engage in small group discussions.
 
 Abilities:
 Requires the ability to independently perform all of the duties of the position, at the District Office or from any of the campus sites. Requires the ability to pay attention to detail, accurately take and transcribe notes and/or meeting minutes/recollections.  Must be able to learn, interpret, explain and apply knowledge of District organization, Board and committee processes, and special terminology used in auditing and higher education. Requires the ability to research and interpret policies and procedures, and convey results without technical jargon, to a large audience of administrators, management and staff. Requires the ability to apply internal auditing principles  and preferred business practices effectively during the course of business. Requires the ability to prepare spreadsheets, graphs and charts, and enter, import and export data to and from databases, and access information from internal and external databases to support research.  Requires the ability to collect, evaluate and interpret a broad range of data, either in electronic, written, statistical or narrative form.  Requires the ability to apply audit and investigation standards, as well as best practices from Committee of Sponsoring Organizations (COSO).  Requires the ability to multi-task and perform related duties on multiple projects simultaneously. Requires the ability to exercise independent judgment, and liaise with external auditors. Requires the ability to provide effective presentations to a wide audience. Requires the ability to learn, understand, interpret, and apply applicable laws codes, and policies.  Requires the ability to prepare clear and concise reports, correspondence and other documents appropriate to the audience.  Requires the ability to be detail oriented for accuracy and impact to work product. Requires the ability to communicate clearly and effectively both orally and in writing. Requires the ability to complete required annual training requirements to comply with applicable audit standards. Requires the ability to maintain collaborative relationships with diverse groups of people and with those encountered on work-related matters.  Requires the ability to conduct limited scope studies.
 
 Education and Experience:
 The position requires a Bachelor's degree in public or business administration, accounting, or a related discipline and one year of experience related to audit, program evaluations, or data anlaysis. Alternatively, the position may allow an Associate's degree and five years of progressive experience supporting audits, projects, and financial operations. Or, any combination of education and experience which would provide the equivalent qualifications for this position.
 A Master's degree is desirable, but not required. preferred.
 
 Licenses and Certificates:
  • Requires a valid driver license.  Professional certifications are preferred, but not required.
  • Annual training is required to comply with applicable audit standards, which may require local, state, or out-of-state travel.
Physical Abilities:
 Incumbent must be able to function indoors engaged in work of primarily a sedentary nature.  Some assignments may require outdoor exposure based upon the needs of the District.  Requires sufficient ambulatory ability to move about office environs and locations.  Requires the ability to sit for extended periods of time to accomplish desk work.  Requires sufficient arm, hand, and finger dexterity in order to use a personal computer keyboard, multi-media presentation, and other office equipment. Requires hearing and speaking skills to communicate in one-on-one and group settings.  Requires visual acuity to read printed materials and projected screens. Requires the ability to move, push, pull, and/or lift up to 25 pounds.
 
 Working Conditions:
 Work is performed while adhering to industry standards for audits and investigations.
 Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a full time, 12-month per year position.  The normal hours of work will be Monday through Friday, scheduled between the hours of 8:00 a.m. to 5:00 p.m. based on the needs of the department. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy: 
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.  In general, it is the policy of the District to place new employees at the first step of the salary grade.  All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism ((BP 7310) (Download PDF reader) (Download PDF reader) (Download PDF reader)(Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  • A complete Classified/Management Employment Application.
  • A current resume (attached as a separate document - PDF recommended).
  • A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  • Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume," N/A, copy and paste your resume, or leave blank).

 
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.
 
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank. 

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

  • All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  • Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  • If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

 

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.  Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
The Admissions Department has found a free online video to recommend to students who need to take the TOEFL test. You have been asked to provide an advisory opinion on its usefulness for students, and you need a work paper that documents the contents of the video. VIEW the video at: https://www.youtube.com/watch?v=YXn594PrRZk and SUMMARIZE the contents of the video. Include a conclusion that states whether or not you think this video is a good resource for students to use when preparing for the TOEFL test and why.
02
Using your own words, briefly describe the top 3 ways in which internal audit adds value to the Coast Community College District and why you believe these characteristics are value adding?
03
District stakeholders include elected officials, executive management, staff, faculty, students, and the public. How do you explain the role of internal audit to the various stakeholders within the Coast Community College District who have never been audited or are unfamiliar with internal audit as a whole?
04
Summarize a time when you had to communicate audit results to those who disagreed with the findings? What was your task? What actions did you take? What was the result?
05
Please describe your experience using Microsoft Word AND Excel. Provide specific examples of assignments you have completed using these tools and the various analysis and formatting features you have used.
06
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current resume (uploaded as a separate attachment - PDF recommended) 3. A cover letter (uploaded as a separate attachment - PDF recommended) 4. Responses to supplemental questions (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)
  • Yes
  • No
07
Have you ever worked as a short-term temporary employee with Coast Community College District?
  • Yes
  • No
08
If you answered "Yes" to previously worked with CCCD as a short-term employee, please provide your employee number and your dates of employment. Please type N/A if this question does not apply to you.

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
Classified Staff, Management and Other Opportunities
Account
Terms Of Use
Cookie Settings
Copyright © 2024