Under the direction of the Superintendent/President, assists in planning and coordination of events with other divisions, departments, and outside agencies; provides administrative support as well as a wide variety of complex and diverse administrative supporting duties.

• Coordinate and organize a variety of college related events.

• Coordinate communications between administrators, faculty, staff, and the public or other District or campus officials; confers with administrators, faculty and staff to obtain appropriate information for publications.

• Assists in event planning and coordination of special functions; provides information to college and District staff about events and other-related campus news.

• Create, format and prepare materials which may include advertisements, brochures and newsletters.

• Produce and maintain the District calendar of events.

• Verify data on marketing and publicity materials for accuracy, completeness and compliance with established procedures.

• Monitor and archive all college marketing and media materials that are in the public.

• Coordinate meetings, including on campus and those in the community.

• Assist in developing press releases, advertising and other presentations used to promote to the District.

• Operate a computer work station and appropriate software to enter data, maintain records and generate reports; maintain project-related databases; prepare correspondence; prepare reports; create flyers; utilize word processing spreadsheets, databases, and other related software.

• Write content for the District's webpage; maintains the webpage; assist others with website content; coordinate College's photography needs; transfer images for website applications, prints work and other applications.

• Work with outside vendors for jobs which include printing bids, preparing files and print specifications to send out jobs, coordinating deadlines, reviewing proofs, scheduling delivery and processing billing.

• Perform administrative support and clerical duties, including but not limited to budgets, buy-outs and requisitions.

• Coordinate College's general information line for accuracy and thoroughness of service.

• Maintain a positive, helpful, constructive attitude, and cooperative working relationship with administration, faculty, staff, consultants and vendors.

• May be responsible for staff recognition events.

• Perform related duties as assigned.

Education and Experience:  Any combination equivalent to a bachelor's degree from an accredited institution and a minimum of two years of experience in public relations, event planning or a related field. Experience in an academic setting and website maintenance is desired.  

License: Driver's license with a good driving record.

Knowledge of: Correct English usage, grammar, spelling, punctuation and vocabulary; record-keeping and filing techniques; modern office practices, procedures and equipment use, including a computer, fax machine and copier; interpersonal skills using tact, patience and courtesy.

Ability to:  Perform general clerical work involving some independent judgment; maintain records; operate a variety of office machines; understand and effectively use a variety of computer software, including Microsoft products, web design, desktop publishing and graphic editing; communicate effectively both orally and in writing; understand and follow oral and written instructions; establish and maintain cooperative and effective working relationships with others; read, interpret, apply and explain rules, regulations, policies and procedures; sit for extended periods of time.

• Ability to walk, stand, or sit for extended periods of time. 

• Ability to bend, reach and lift up to thirty pounds.

• Vision and hearing to communicate effectively by telephone or in person.

1. A current and complete resume or CV highlighting educational, professional, and applicable experiences.
2. College transcripts from an accredited college or university if education is a requirement of the position (student copies are acceptable for application purposes but official transcripts will be required if hired).
3. A cover letter.